The main responsibility of each entity in the Network is regular and open reporting so the rest of the Network can follow up and learn from each other. By reporting, we do not mean heavy and strict set of questions that groups need to address each month. Instead, we are looking at lightweight blog post/newsletters that allow people to get quick updates about the different nodes in the Network, which will facilitate better learning from one another and connections within the Network. The Network team at OKI will be responsible to monitor and publish the reports from and to different parts of the network.


Open Knowledge International
Local Organisers/Incubating Local Groups
Ambassadors/Established Local Groups
Affiliated Groups
Chapters
Labs
Working Groups
Inactive Groups

Open Knowledge International

Responsibilities:

  • A monthly newsletter that will be sent by email and would be published on the OKI blog and on the discourse forum and will update on OKI projects.
  • A monthly newsletter which will highlight stories from the network.
  • An annual report detailing Network activity highlights from the previous year.
  • Support for the rest of the network.
  • Soliciting active feedback from all groups. Without this feedback we can not learn and improve the work of OKI. We encourage it and see it as the best support we can have.

Local Organisers/Incubating Local Groups

Responsibilities:

  • Signing the local group Code of Conduct.
  • Maintaining the local group space on the Discuss forum.
  • Be willing to serve as a contact person for the Network in your country and region.
  • Take part in at least one of OKI’s global projects: Global Open Data Index, Open Spending, Open Trials, etc.
  • Hosting a local instance of an OKI ‘working group’.
  • Write a blog post about the group activities at least every quarter (no word limit! We prefer quality over quantity. It can be in your native languages).

Support from Open Knowledge International:

  • Open office hours for consulting with the community coordinators.
  • Help in translation of posts to English.
  • Regional skills shares (depend on the region).
  • SWAG (promotional merchandise) for your activities.
  • Discuss group support.
  • Set up a blog for the group.
  • Set up of group and badges on the discuss forum.
  • Be eligible to participate in OK grants (when we have occasional small grants).

Ambassadors/Established Local Group

Responsibilities:

  • Signing the OK ambassadors Code of Conduct.
  • Maintain the local group discuss  forum group.
  • Be willing to serve as a contact person for the Network in your country and region.
  • Take part in at least one of OKI’s global projects: Global Open Data Index, Open Spending, Open Trials, etc.
  • Set up a blog for the group.
  • Write a blog post about the group activities at least every two months (no word limit! We prefer quality over quantity).

Support from Open Knowledge International:

  • Open office hours for consulting with the community coordinators.
  • Help in translation of posts to English.
  • Regional skills shares (depend on the region).
  • Give-aways for your activities.
  • Use of customised logo and branding for the group (i.e - OK Argentina logo).
  • Be eligible to participate in OK grants (when we have occasional small grants).
  • Mentorship from an existing Chapter on extending group capacity, reach, and professionalism.

Affiliated Groups

Responsibilities:

  • Signing an Code of Conduct with OKI.
  • Be willing to serve as a contact person for the Network in your country.
  • Take part in at least one of OKI’s global projects: Global Open Data Index, Open Spending, Open Trials, etc.
  • Write a blog post about the group activities at least every quarter (no words limit! We prefer quality over quantity).

Support from Open Knowledge International:

  • Open Office hours for consulting with the community coordinators.
  • Help in translation of posts to English.
  • Regional skills shares (depend on the region).
  • SWAG for your activities.
  • Be eligible to participate in OK projects and grants (when we have occasional small grants).

Chapters

Responsibilities:

  • Signing an MOU with OK.
  • Be willing to serve as a contact person for the Network in your country.
  • Write a blog post about the group activities at least every two months (no words limit! We prefer quality over quantity).
  • Take part in at least one of OKI’s global projects: Global Open Data Index, Open Spending, Open Trials, etc.
  • Take part in the monthly chapter call.

Support from Open Knowledge International:

  • Regional skills shares (depend on the region).
  • SWAG for your activities.
  • Be eligible to participate in OK projects and grants (when we have occasional small grants).
  • Use of customise logo and branding for the group.
  • Help in establishing chapters cooperations.

Labs

Responsibilities:

Labs members are expected to contribute in one of the following ways:

  • Write or submit an item for inclusion in Labs newsletter.
  • Write a blog post about a tool you’re using or developing.
  • Maintain or contribute to the development of one of our Labs projects.
  • Maintain or contribute to the packaging of a “core” dataset.
  • Organize a Labs “hangout” or in-person event.

Support from Open Knowledge International:

  • We can host source code repositories for projects under our GitHub organization account.
  • For apps or databases that require it, we can also provide dedicated hosting.

Working Group

Responsibilities:

  • Write a blog post about the group activities at least every quarter (no word limit! We prefer quality over quantity).
  • Maintain active discussion around the topic over either a mailing list or the OKI forum.
  • Assist and give feedback to the OKI project on the topic.

Support from Open Knowledge International:

  • A paid community facilitator.
  • Office hours.
  • Blog and communication infrastructure.
  • SWAG for the group.
  • Connect the working to local groups.  

Inactive Groups

Since our Network is based on volunteer leadership, coordinators do not always have the time or the capacity to work on the group from various reasons. We understand this dynamic, but also our wider commitment to the Network to maintain a reasonable level of activity and availability in places where we publicly state that we have an active presence.

‘Holiday’ status

Occasionally Network Groups may need to go inactive or dormant due to lack of leadership or activity, to accommodate this we allow Network groups to go on ‘Holiday’ status. If a group chooses to do this we ask that they communicate this clearly on their public facing websites and discussion boards. OKI will host a public archive of the group activity and passively invite new leadership/membership to the group. Groups may maintain this status indefinitely. OKI will host group infrastructure and maintain archives in a public directory for new leadership and/or membership to pick back up.

Signs of, and requirements for ‘Holiday’ status:

  • Blog is still on, current post explaining group status and expectations for communication visible on homepage.
  • Similar note on website contact page.
  • Similar note on related Discuss Forum threads.
  • Agreement that new organizers/leadership/ambassadors can be appointed.
  • Public notification and process for appointments.